Creating a Teams meeting is relatively simple and similar to setting up a standard meeting in Outlook. It has the benefit of allowing participants to join remotely via Teams. Your participants will be able to click a link on their calendar invite in order to join via Teams. If Teams is open when approaching the meeting time, they will also receive a notification and request in Teams to join the meeting once the time has arrived.
The instructions below are for the Outlook app on your Grace issued computer, but the same steps will work on the Outlook app on your mobile device.
To set up a Teams meeting, follow the steps below:
1. In your Outlook Calendar, instead of "New meeting", click "New Teams Meeting".
2. Set up your meeting details like you would for any meeting, such as time, required and optional participants, etc. In the location section, if this meeting also has a physical location, you may enter it in the "location" field next to the "Microsoft Teams Meeting" location that prefilled. DO NOT remove the "Microsoft Teams Meeting" or it will revert to a standard, non-Teams meeting.
3. If you will be utilizing one of our media carts with the Teams camera at Fishers or 146th, you may optionally add the appropriate cart in the "loactions" section. This will make it so other meetings cannot schedule the cart for that time, as well as make it easy to "join" the cart to the meeting with one click when the time of the meeting arrives. See this article for more details on the Teams carts.
That is it. Click "Send" when your details are entered and it will create and send the meeting invites.
Alternatively, this same process can be done via your Outlook app on your phone. Simply create a standard Outlook calendar meeting, but toggle the "Teams Meeting" to be active (see below)