New Reservation- Select the New Reservation menu option at the top of the screen.

Event Name - Enter the name of your event.  Please be as descriptive as possible.  This information will be displayed throughout the Room Management System and in any emails sent.

Reservation Type - Select which campus the event is being held at.

NOTE:  If a valid reservation type is not selected, the reservation will not go through the approval process.  You will have to Delete the original reservation request and re-enter all of the information using a valid Reservation Type.

Schedule - Enter the event date and time.  For specific instructions on the Schedule options click here.

How many minutes to set up? - This time will be added to the reservation to allow for setup by the Ministry.  It is added before the event start time entered in the schedule.

How many minutes to set up? - This time will be added to the reservation to allow for tear down by the Ministry.  It is added after the event end time entered in the Schedule.

Campus - Select which campus the event is taking place at.

Ministry - Select which ministry is responsible for the event.

Event Contact - Select the person who will be the on-site contact during the event.  They will receive NO email communication about the reservation.

Administrative Contact - Select the person who will be responsible for maintaining the reservation details.  This person will receive all of the emails related to the reservation (Approved, changed Needed, Reminders).  The field will initially default to the person entering the reservation, but this can be changed.

NOTE:  The selected person is the ONLY person who can Edit the reservation.

Locations - Select the rooms you need reserved for your event.  For detailed instructions on selecting locations click here.

Resources - Select the resources and support services you need reserved for your event.  For detailed instructions on selecting resources click here.

Notes - Add any additional information related to the event.

Number Attending - Enter the approximate number of people attending the event.

Setup Photo - If available, attach a file with additional layout details for the event.

 Save - Click to Save.  This will immediately trigger the Approval emails to be sent to the appropriate individuals.

NOTE:  Reservations must be started and completed in one session.  They can not be partially saved and finished later.